Top FreshBooks Alternatives for Your Business

freshbooks alternatives

Looking for the best FreshBooks alternatives to streamline your accounting processes? You’re in the right place. While FreshBooks is a popular choice for freelancers and small businesses, there are other accounting software options available that may better suit your needs. Whether you’re looking for scalability, unlimited users, mobile-first features, or free invoicing capabilities, there’s a FreshBooks alternative for you.

Key Takeaways:

  • There are several top FreshBooks alternatives that can track invoices, income, and expenses while remaining affordable and easy to use.
  • QuickBooks Online offers scalability and is a popular choice among accountants, but it can be more expensive compared to other options.
  • Xero allows unlimited users at every subscription tier and offers excellent mobile app connectivity, but its entry-level plan has limitations.
  • Zoho Books provides mobile-first features and an affordable collection of capabilities, but it has fewer third-party integrations and reports.
  • Wave Accounting offers a free option with unlimited invoicing capabilities, but it may lack the features needed by quickly growing companies.

QuickBooks Online: Best for scalability

QuickBooks Online is the best accounting software for businesses looking for scalability and advanced financial management features. As an industry leader, QuickBooks Online offers a robust feature set that caters to the evolving needs of small businesses with complex financial requirements.

With millions of users worldwide, QuickBooks Online has established its reputation as a trusted choice among accountants and business owners alike. It provides a secure and reliable platform for managing finances, tracking expenses, and generating comprehensive financial reports.

One of the major advantages of using QuickBooks Online is its scalability. Whether you’re a solopreneur or a growing small business, QuickBooks Online can adapt to your changing needs. You can easily upgrade your plan as your business grows, allowing you to access additional features and expand your financial management capabilities.

Another noteworthy feature of QuickBooks Online is its seamless integration with various third-party applications. This integration capability enables you to connect with other business tools and streamline your workflow. Whether it’s invoicing, payroll, or inventory management, QuickBooks Online offers a wide range of app integrations to meet your specific business requirements.

However, it’s important to note that QuickBooks Online comes at a higher price compared to some of its competitors. Although it offers exceptional scalability and advanced features, the cost may be a deciding factor for budget-conscious businesses.

Furthermore, QuickBooks Online has certain limitations when it comes to the number of account users allowed with each plan. Depending on your team size and collaboration needs, you may need to consider this factor before choosing QuickBooks Online as your accounting software solution.

QuickBooks Online

Key Features of QuickBooks Online:

  • Scalable accounting solution for businesses of all sizes
  • Easy information sharing with accountants and team members
  • Extensive library of integrations with third-party apps
  • Comprehensive financial reporting capabilities
  • Secure and reliable cloud-based platform

Xero: Best for Unlimited Users, More Integrations

Xero is a cloud-based accounting software that offers an array of features and benefits for businesses of all sizes. What sets Xero apart is its ability to cater to unlimited users at every subscription tier, making it the best choice for companies that require multiple individuals to have access to the system. Whether you have a small team or a large workforce, Xero ensures that everyone can collaborate seamlessly and efficiently.

In addition to its unlimited user capability, Xero boasts a wide range of integrations with over 1,000 third-party apps. This means that you can easily connect Xero to other software tools and platforms that your business relies on, further streamlining your accounting processes and improving overall efficiency. With Xero’s extensive integrations, you can automate tasks, synchronize data, and gain valuable insights from various sources, enhancing your overall productivity.

The software also offers excellent mobile app connectivity, allowing you to access your accounting data on the go. With the Xero mobile app, you can manage invoices, track expenses, and view financial reports right from your smartphone or tablet. This level of convenience and accessibility ensures that you can stay on top of your finances no matter where you are.

Xero’s suite of reports provides valuable insights into your business’s financial health. From profit and loss statements to cash flow reports, you can easily analyze your financial data and make informed decisions based on accurate and real-time information. With Xero’s reporting capabilities, you can track your business’s performance, identify trends, and plan for the future.

However, it’s worth noting that Xero does not provide a listed phone number for customer support. While they offer extensive online resources and email support, some users prefer the option of speaking directly with a support representative. Additionally, Xero’s entry-level plan does have limitations on bills and invoices, so if your business requires extensive bill management capabilities, you may need to consider a higher-tier subscription.

Overall, Xero stands out as one of the best accounting software options in the market, especially for businesses that require unlimited users and seamless integrations. Its robust features, mobile app connectivity, and suite of reports make it an excellent choice for companies looking to streamline their accounting processes and achieve greater financial efficiency.

Xero accounting software

Key Features of Xero:

Feature Description
Unlimited Users Xero allows unlimited users at every subscription tier, ensuring seamless collaboration and access to the system.
Extensive Integrations Connect Xero with over 1,000 third-party apps to automate tasks and synchronize data from different sources.
Mobile App Connectivity Access your accounting data on the go with the Xero mobile app, available for smartphones and tablets.
Suite of Reports Gain valuable insights into your business’s financial health with Xero’s comprehensive reporting capabilities.

Zoho Books: Best for mobile-first features

When it comes to finding the best accounting software with mobile-first features, Zoho Books is a top contender. Offering an affordable collection of features and capabilities, Zoho Books provides small businesses with a robust solution for managing their finances.

One of the standout features of Zoho Books is its rich feature set, which includes everything from automated invoicing and expense tracking to bank reconciliation and financial reporting. With Zoho Books, you can streamline your accounting processes and save valuable time.

But what sets Zoho Books apart is its emphasis on mobile-first features. Whether you’re on the go or simply prefer to manage your finances from your smartphone, Zoho Books has you covered. The software allows you to add accounting widgets directly to your phone’s home screen, giving you quick access to key financial information at a glance.

Zoho Books mobile-first features

Another advantage of Zoho Books is its affordability. It offers pricing plans that cater to businesses of all sizes, and even has a free plan available for small businesses with less than $50,000 in annual revenue. This makes it an attractive option for startups and freelancers looking for a cost-effective accounting solution.

However, it’s worth noting that Zoho Books may have fewer third-party integrations and reports compared to some of its competitors. While it covers the essentials and provides a seamless accounting experience, businesses with more specific needs may want to consider other options.

In summary, Zoho Books is the best accounting software for those seeking mobile-first features. With its rich feature set, excellent invoicing and inventory management capabilities, and accessibility on mobile devices, Zoho Books is a reliable choice for businesses looking to stay on top of their finances.

Pros Cons
✓ Affordable pricing plans ✕ Fewer third-party integrations
Mobile-first features ✕ Limited reporting options
✓ Rich feature set

Wave Accounting: Best for free, unlimited invoicing

When it comes to finding the best accounting software for your small service-based business, Wave Accounting is a standout option. With its offering of a free accounting software option, Wave Accounting provides an excellent solution for businesses looking for affordability without compromising on functionality.

One of the key advantages of Wave Accounting is its ability to handle unlimited invoicing. This means that you can create and send as many invoices as your business requires, without any restrictions or additional costs. This is a significant feature, especially for service-based businesses that rely heavily on invoicing for their revenue stream.

Wave Accounting

Wave Accounting goes beyond just unlimited invoicing. It also allows for unlimited collaborators, enabling you to grant access to multiple team members or external accountants, all working seamlessly within the software. This level of collaboration can be crucial for businesses that have a distributed team or need to work closely with their accounting professionals.

Another notable feature of Wave Accounting is its integration with bank connections. This streamlined integration simplifies the process of reconciling your bank transactions, saving a significant amount of time and effort. By connecting and syncing your bank accounts, you can ensure that your financial records are accurate and up to date, providing you with a clear picture of your company’s financial health.

While Wave Accounting excels in its free, unlimited invoicing capabilities, it does lack some features that growing companies may find essential. For example, it does not offer audit trails, which can be crucial for businesses in regulated industries or those that require a higher level of financial transparency.

Additionally, Wave Accounting’s free software does not provide customer support from a human. To access personalized assistance, you would need to subscribe to Wave’s paid services. For businesses that require extensive support or complex accounting guidance, this may be a limitation to consider.

Despite these limitations, Wave Accounting remains an attractive option for small service-based businesses, offering a comprehensive accounting solution with unlimited invoicing capabilities that rival those of more robust software.

Key Features of Wave Accounting:

  • Free accounting software option
  • Unlimited invoicing capabilities
  • Unlimited collaborators
  • Integration with bank connections

If your business prioritizes free, unlimited invoicing and streamlined accounting processes, Wave Accounting is a top contender to consider.


In conclusion, when it comes to finding the best FreshBooks alternatives for your business’s accounting needs, there are several top contenders to consider. Each alternative has its own strengths and weaknesses, so it’s important to evaluate them based on your specific requirements.

For scalability and a comprehensive feature set, QuickBooks Online stands out as a top choice. It offers the ability to accommodate small businesses with more complex financial needs and is widely used by accountants around the world.

If unlimited users and extensive integrations are important to you, Xero is worth considering. This cloud-based accounting software allows unlimited users at every subscription tier and integrates with over 1,000 third-party apps.

Zoho Books is known for its mobile-first features, making it a great option if accessing your accounting system on the go is a priority. It also offers an affordable collection of features and capabilities.

Lastly, if you’re looking for a free option with unlimited invoicing capabilities, Wave Accounting is a top choice. It provides a simple and intuitive solution, particularly suitable for small service-based businesses.

By carefully considering the strengths and weaknesses of each alternative, you can choose the best accounting software for your business. Whether it’s QuickBooks Online, Xero, Zoho Books, or Wave Accounting, streamlining your accounting processes is within reach.


What are some top alternatives to FreshBooks?

Some of the best alternatives to FreshBooks include QuickBooks Online, Xero, Zoho Books, and Wave Accounting.

Why is QuickBooks Online considered a top alternative?

QuickBooks Online is a popular choice for its strong feature set, scalability, and ability to accommodate small businesses with complex financial needs.

What makes Xero a great alternative to FreshBooks?

Xero offers unlimited users at every subscription tier, making it ideal for businesses where multiple users need access to the system. It also integrates with over 1,000 third-party apps and has a suite of reports.

What are the key features of Zoho Books?

Zoho Books offers an affordable collection of features, excellent invoicing and inventory management, and mobile-first features such as adding accounting widgets to your phone’s home screen.

Why should I consider Wave Accounting?

Wave Accounting provides a free accounting software option with unlimited invoicing capabilities, making it a simple solution for small, service-based businesses.

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